Facing the dual challenge of boosting efficiency and reducing strain of staff, a leading sterilization provider in Japan has digitalized their sterile reprocessing. The shift has streamlined workflows, reduced workload, and empowered their team, proving that digitalization can enhance productivity while reducing staff workloads.
"Before the T-DOC system, our staff had to do manual data entry, a time-consuming process with risk for errors. T-DOC has enhanced the accuracy of our information and offered a user-friendly interface with a minimal learning curve".
Transforming the reprocessing of surgical instruments
A renowned third-party sterilization service provider in Japan, medical bear*, has forged a strategic partnership with Getinge in a transformation program focusing on digitalization of the company’s sterile supply flow. The collaboration between medical bear and Getinge heralds a new era in the digitalization of sterile supply flows, setting a benchmark for innovation in Japan's healthcare sector. The heart of this transformation is the integration of Getinge’s T-DOC sterile supply management system into its operations.
* The use of lowercase in the company name adheres to the brand guidelines of medical bear
Less strain on hospital staff and reduced productivity
Swift IT implemention and smooth learning process
Previously, the sterilization facility relied heavily on manual processes, limiting their capacity, and increasing workload. With stricter sterilization guidelines on the horizon, they sought a solution that could streamline operations and minimize human error. As a leading player in the field, medical bear was committed to driving innovation in sterilization management and creating a clear differentiation from the competition. However, concerns about user adoption and a steep learning curve lingered.
Getinge's Hospital Transformational Partnership (HTP) initiative proved to be the perfect fit. Through a comprehensive assessment, the HTP team delved into medical bear's daily operations and staff needs. This in-depth understanding paved the way for introducing T-DOC, a solution designed to empower staff and optimize workflows. Despite the initial hesitation and limited digital experience, the seamless implementation helped staff quickly gain confidence in working with T-DOC.
Outcome of digitalizing instrument traceability at medical bear:
Outcome of digitalizing instrument traceability at medical bear:
Optimized sterile workflow
These are some of the T-DOC functionalities that have streamlined the workflow for the staff:
- Digital Traceability and Documentation: Streamlined record-keeping to free up valuable time for staff.
- Pack on Screen Function: Visual guidance has simplified instrument reprocessing preparation.
- Automated Processes: Manual tasks are minimized, reducing workload and the risk of errors.
- Instant Access to Guidelines: Digital manuals has eliminated time wasted searching for physical copies.
When we have inquiry from our customer on a missing instrument, we can now quickly support them based on the data from T-DOC
A partnership built for the future of healthcare
The vision of medical bear extends beyond their facility. They're actively promoting T-DOC integration with hospitals across the region, fostering a digital workflow that connects the sites. This collaboration between medical bear and Getinge is a testament to the power of partnerships that prioritize both innovation and staff well-being. As they move forward, their commitment to digitalization will undoubtedly empower their staff and elevate the sterilization landscape in Japan.
medical bear
- 3rd party sterilization provider
- Employs 110 staff
- Serves over 100 hospitals, with currently 20% on T-DOC - a number that is continuously increasing.
Founded in 1985, medical bear serves the Gunma prefecture as the sole provider of sterilization reprocessing services for hospitals in the region. Their goal is to become the most advanced in effectiveness and efficiency of sterilization services through continuous education of staff and implementation of cutting-edge technology.
T-DOC sterile supply management
T-DOC offers complete instrument traceability and supports an efficient sterile supply workflow of high quality. All to provide healthcare facilities with correct and on-time delivery of instruments for surgery.
Hospital Transformational Partnerships
Our consultants collaborate with your hospital’s management and staff to streamline workflows and increase both patient and staff satisfaction. Our recommendations align with your strategy and KPIs, improving patient related outcomes and reducing operating costs.